• Contract
  • Full Time
  • Halifax,NS
  • $47000 CAD / Year

Website The Atlantic Region Association of Immigrant Serving Agencies (ARAISA)

Position Title: Project Administrator
Location: Halifax, NS
Type: Full-time (35 hours/week)
Report to: Manager, Financial Operations
Salary: $47,000/annually, plus a comprehensive benefits package
Start date: As soon as possible, until December 31st, 2024 (with a possibility to continue)
Working conditions: ARAISA staff work in a hybrid environment which includes a minimum of 2 days per week in the ARAISA office, with additional regular all-staff in-person meetings under our HR Policy Manual that can be updated periodically.

Travel within the Atlantic Region may be occasionally required.

THE OPPORTUNITY

The Atlantic Region Association of Immigrant Serving Agencies (ARAISA) is looking for a Project Administrator to join its growing team.

The Project Administrator will report to the Manager, Financial Operations, and will support the Project Lead for the Migrant Worker Support Program (MWSP) in all project activities with a particular focus on project reporting and financial requirements, data collection, and event planning.

The Migrant Workers Support Program focuses on ensuring that Temporary Foreign Workers (or migrant workers) know their rights and the services available to them while working in the Maritimes. The project also includes activities to better integrate migrant workers into the communities where they live and work in New Brunswick, Nova Scotia, and Prince Edward Island. This project aims to increase information sharing among partner organizations and support coordinated approaches to better serve migrant workers in the Maritime provinces. Direct services to migrant workers are provided by community-based organizations through funded sub-agreements.

ABOUT THE ORGANIZATION

ARAISA is a non-profit umbrella association which serves as a collective voice and forum for its members who are committed to the settlement and integration of immigrants and refugees in the Atlantic Region. ARAISA works to increase the effectiveness of its members through its initiatives to support the sector and its contributions to regional and national forums. ARAISA provides professional development and networking opportunities, facilitates information and resource exchange, hosts sector-specific working groups, convenes meetings with key stakeholders, and represents its members through national bodies, with the goal of having a positive impact on settlement and integration policies and practices.

WHY ARAISA

·        Collaborative Culture: ARAISA is not just an organization; it’s a community of passionate individuals committed to transforming lives. Join a collaborative and supportive work environment where your ideas are valued, and teamwork thrives.

·        Inclusive Work Environment: ARAISA is committed to diversity and inclusion. Your unique background and perspectives are not only welcome but celebrated. Join a workplace that recognizes and values the richness of diverse experiences.

·        Professional Development: ARAISA believes in nurturing talent. As a team member, you’ll have access to professional development opportunities, ensuring your skills stay sharp and you continue to grow in your career.

·        Impactful Initiatives: ARAISA is at the forefront of initiatives that make a real difference in the immigrant settlement sector. Be part of projects that contribute to positive changes.

·        Comprehensive Benefits: Enjoy a competitive benefits package and health plan that prioritizes your well-being.

·        Financial Security: Benefit from RRSP contributions after one year, ensuring a secure financial future.

·        Time for You: Take advantage of 3 weeks of vacation, plus an additional 16 days of paid holidays/time off per year (pro-rated for contract duration).

·        Work-Life Balance: ARAISA values your well-being with sick days (up to 12 per year) and personal days (up to 3 per year), pro-rated for contract duration.

·        Flexibility and Support: Experience a flexible and supportive work environment that fosters a healthy work-life balance.

MAJOR RESPONSIBILITIES

Financial Tasks:

  • Collect and review financial reports submitted by sub-agreement holders, reconcile the financial reports with the General Ledger and advance requests, and prepare internal requisition forms.
  • Support the Finance Manager in completing and submitting financial reports to the funder in a timely manner.
  • Assist in filing supporting documents and conducting audits if needed.
  • Assist in processing expense claims as needed.

Project tasks:

  • Assist in the development of documents related to the project such as management and tracking tools for sub-agreement holders.
  • Assist in the organization of the virtual knowledge-sharing event at the end of the project
  • Assist in the planning of site visits to partners.
  • Conduct site visits to partners along with the Project Lead to oversee progress and provide support to partners.
  • Collect narrative reports submitted by the sub-agreement holders and provide feedback to the Finance Manager & Project Lead as required.
  • Support in data entry in respective government and internal databases.

The Project Administrator is also responsible for:

  • Providing support to ARAISA’s programs and operations as required.
  • Representing ARAISA at events or external meetings, when requested.
  • Other duties, as deemed necessary.

EXPERIENCE/QUALIFICATIONS

  • Post-secondary study in a relevant field(s), such as business administration or accounting; or equivalent work experience
  • At least 2 years experience in program administrative work, including work planning, budgeting, financial management, and writing reports
  • Excellent written and verbal communication skills in English required; French is an asset
  • Strong organizational, problem-solving, and analytical skills
  • Excellent skills in Excel and advanced computer proficiency in Word, Outlook, MS Teams, SharePoint and Zoom
  • Experience using financial software (e.g. Sage 50)
  • Strong time management skills, including efficiently prioritizing and managing multiple tasks
  • High degree of accuracy and attention to detail
  • Demonstrated ability to work both independently and cooperatively while taking initiative and accepting responsibility
  • Must be legally able to work in Canada

APPLICATION INSTRUCTIONS

To apply, please submit your cover letter and resume, in English merged into one (1) document to jobs@araisa.ca, stating “Project Administrator” in the subject line. Please ensure that you demonstrate in your cover letter how you meet the above qualifications.

We appreciate the time and effort of all applicants in expressing their interest in the position. Please note that only those selected for an interview will be contacted. Candidates selected for an interview will be required to submit the names and contact information of three references. Further qualifications may be assessed during the competition process. (e.g. practical exercises and/or testing).

DEADLINE TO APPLY

April 24, 2024, at noon ADT

As an equity-seeking organization, ARAISA encourages applications from individuals who represent the full diversity of communities in Canada, including complexities of intersecting identities such as ability, age, class, gender, race, and sexual orientation.

To apply for this job email your details to jobs@araisa.ca.