Accounting & Payroll Officer

Search conducted by Placemaking 4G at p4g.ca on behalf of Millbrook First Nation.

About Millbrook First Nation
Millbrook First Nation is a Mi’kmaq community located in Millbrook, Nova Scotia, near Truro, with additional reserve lands in Beaver Dam, Sheet Harbour, Dartmouth, and Cole Harbour. The community is well known for strong leadership and forward-thinking economic development. Millbrook is home to several thriving ventures, including the Millbrook Power Centre and Treaty Entertainment.

At its heart, Millbrook is a place of deep connection. Mi’kmaw values guide daily life and shape how the community cares for one another. There is a steady commitment to the wellness of all generations, grounded in the belief that physical, emotional, mental, and spiritual health are intertwined. Millbrook continues to strengthen its governance systems and community services with a focus on collaboration, clarity, and transparent communication.

Millbrook’s administrative team is made up of professional staff who work with care and intention to support community priorities. Their work reflects the community’s commitment to growth, transparency, and effective governance, and is carried out with the understanding that every decision and program affects the daily lives of members. Leaders and staff are dedicated to promoting a sustainable future for all, honouring cultural traditions while welcoming new opportunities that strengthen the community.

Millbrook’s administration spans a wide range of departments that support community wellness, growth, and opportunity. These areas include Education, Employment and Training, Health Services, Housing, Economic Development, Finance, Human Resources, Legal Affairs, Governance, Community Engagement, Culture and Heritage, Parks and Recreation, Communications, Security and IT, and Fisheries. Together, these teams provide essential programs and services that help strengthen Millbrook today while building a vibrant and sustainable future for generations to come.

Statement of Intention
We deeply value the diverse perspectives and experiences that strengthen our team and community. Preference will be given to qualified Indigenous applicants, particularly those who identify as Mi’kmaq and/or are members of Millbrook First Nation.

We also warmly welcome applications from all equity-deserving individuals, including those who identify as African Nova Scotian, Black, racialized, a person living with disabilities, 2SLGBTQIA+, or newcomers to Canada. If you’re comfortable, please share this information and your pronouns in your application.

To ensure a thoughtful and inclusive process, we’ve partnered with the P4G search team, who are committed to fostering a safe and supportive environment. They’re here to listen and help accommodate your needs, ensuring your experience throughout this process is intentional, inclusive, and respectful.

This Moment, This Position
Reporting to the Chief Financial Officer, the Accounting & Payroll Officer plays a key role in supporting both accounting and payroll operations within Millbrook First Nation’s Administration Department. This position balances core accounting responsibilities with hands-on payroll support, contributing to the accuracy, continuity, and long-term sustainability of financial operations.

In this role, you will support accounting operations while contributing to the continuity and long-term sustainability of payroll administration. You will assist with day-to-day accounting functions and work closely with evolving payroll processes, helping ensure accuracy, consistency, and confidentiality across financial activities.

Through this work, you will contribute to the responsible stewardship of community resources, bringing attention to detail, sound judgment, and a respectful, culturally aware approach to financial administration in support of Millbrook First Nation and its members.

How You’ll Contribute
Accounting

• Receive and verify invoices and requisitions for accounts payable, confirming payment amounts and deductions.
• Capture and prepare revenue data from government and owned-source funding for the Controller’s review.
• Complete monthly bank reconciliations for assigned entities.
• Support audit preparation by organizing documents and responses for external auditors.
• Maintain and monitor insurance coverage for each entity.
• File statutory returns such as HST and workers’ compensation under the Controller’s supervision.
• Process and pay accounts payable across Millbrook’s programs and departments, including administration, health, education, outreach, and maintenance.
• Process construction supplier invoices and allocate material costs to specific projects or properties.
• Maintain audit-ready files for housing repairs and deferred projects.
  Receive, process, and pay MTS sport grant applications, maintaining accurate records.
• Support the Treaty Enterprise Credit Application process, including cheque and direct deposit issuance and recordkeeping.
• Calculate and remit contributions for Millbrook Minor’s Trust Accounts and Treaty Enterprise Credits.
• Complete assigned month-end close duties and submit checklists for review.
• Perform other related duties as assigned by the Controller.

Payroll

• Process payroll for assigned Millbrook entities using the Criterion payroll system, including both salaried and hourly employees.
• Verify and enter employee hours, including time clock data for hourly staff.
• Calculate and process all payroll deductions, benefits, and statutory remittances accurately and on time for payroll runs.
• Prepare and submit remittances and reports to government agencies and benefit providers, including Manulife pension contributions.
• Maintain accurate payroll records, ensuring compliance with organizational policies and statutory requirements.
• Contribute to continuous improvement and streamlining of payroll processes to enhance accuracy, efficiency, and compliance.

What You’ll Bring
Education and Experience

• Diploma or degree in Accounting or a related field.
• Minimum of three years of experience supporting accounting and payroll functions, including the use of financial and payroll systems.
• Strong understanding of accounting principles, financial reporting, and reconciliation processes.
• Experience supporting payroll processing, including data entry, time verification, and remittances.
• Proficiency with Microsoft Office, particularly Excel, and familiarity with spreadsheets and databases (Criterion).
• Proven ability to maintain accuracy, organization, and efficiency in data management and documentation.
• Knowledge of First Nation governance is considered an asset.

Certifications (or willingness to obtain)

• Criminal Record Check

Skills and Attributes

• Strong communicator who builds positive, collaborative relationships.
• Team-oriented, dependable, and professional in all interactions.
• Analytical thinker with sound judgment and problem-solving skills.
• Highly organized, detail-focused, and able to manage multiple priorities.
• Discreet and trustworthy in handling sensitive information.
• Culturally aware, respectful, and guided by integrity and accountability.

The Package
Salary: $55,000 – $65,000. Compensation is based on education, skills and experience.

Benefits and Perks: Health & Dental coverage, Pension Plan, paid Vacation and Medical days, 2-week paid Holiday Shutdown, observance of Federal and Provincial Holidays, 4 additional Indigenous Holidays, and Summer Fridays.

Schedule: Monday to Friday, 32-hour compressed work week. Some evenings and weekend availability will be required from time to time.

Location: On-site at Millbrook Administration Office, 820 Willow St, Truro, NS B2N 6N7

What to Expect
Hiring processes often reflect systems that don’t work for everyone. At Placemaking 4G, we believe recruitment should be relational and affirming. Our desire is that candidates are respected, informed, and supported throughout.

• We closely review all applications and read each cover letter (we promise).
• If you are selected as a top candidate, expect an invitation to chat with a Lead Placemaker from P4G. This is someone who treats the recruitment process non-traditionally. We want to get to know what inspires you.
• Selected candidates will proceed to a virtual interview with the Lead P4G Placemaker and 2-3 organization representatives.
• Finalists may participate in a second-round interview or skills activity (virtual or in-person).
• P4G will check employment references and assist in presenting an offer to the successful candidate.

Application Details
Ready to take the next step? Click “Apply” to be redirected to our website, where you’ll find the opportunity brief and application link.

Applications will be accepted until January 5, 2026, at 12:00 pm (noon) AST.

Please include a cover letter that speaks to your experience and offers a glimpse of your personality.

Wela’lioq!